Mar
28
2018

03-28-2018 Library Board

Board of Trustees Meeting

Fairlee Library

March 28, 2018

Draft Minutes

Call to order was at 7:03 by Cyrie Lange.

In attendance: Cyrie Lange, Samantha Hickman, Charlotte Williams, Crystal Champagne, Joy Weale

Minutes of February 6th. 2018 meeting were approved unanimously. Note: we will send a thank-you note to the Taylors for the Friends of the Library brochure.

1) Librarian’s Report

  1. Samantha attended two great workshops: the Summer Reading Program in Waterbury and the Story Time Refresher in Manchester.
  2. Suzanne, the seasonal assistant, will cover two hours each Tuesday morning due to a lack of volunteers. Her summer hours will be reduced accordingly, to stay within the budgeted amount.
  3. Samantha is trying electronic invoices from Demco (library supplies), in an effort to receive and pay bills in a more timely manner.
  4. Samantha will be away for the first week of April due to a family situation. She has volunteer coverage for that time.
  5. Bunny Steps Preschool’s Dr. Seuss-themed artwork is on display.
  6. The $250 Trustees donation for 2018 has been spent. Hanover Garden Club donated $75 for gardening books.
  7. Samantha has eliminated Game Night at least until summer, due to low attendance.
  8. Vermont Reads program will occur again this year. The 5th grade and the community will participate; the book will be Katherine Paterson’s Bread and Roses, Too. The program will include a field trip and two community discussions.
  9. Two additional keys for the library have been made, to allow for volunteer usage.
  10. Samantha’s new computer arrived just in time to replace her failing old one.

2) Treasurer’s Report

We are receiving monthly detailed printouts from the Town Treasurer. Charlotte plans to meet with Lisa some time in May to go over the donation accounts, so that a list of dates, sources, amounts, and stipulations can be made.

3) New Business

  1. We welcomed Joy Weale to the Board of Trustees. At Town Meeting she was elected to fill Joel Adamson’s position.
  2. Election of new Chair: on a motion by Crystal, seconded by Charlotte, Cyrie Lange was unanimously elected as Chair.
  3. We should approach the Selectboard for suggestions on when or how to get the parking lot paved. In addition, Crystal recommended we look into placing some gravel or other material at the bottom of the ramp, for ADA compliance. In addition, we decided to arrange for a sawhorse or similar structure to designate library-only parking spaces during Friday movie nights.

4) Old Business

  1. The replacement windows project should be done during April. It is okay for the Library to be open while this work is in progress. The contractor plans to stay within the proposed cost of the project.
  2. Other maintenance: the Trustees will schedule a walk around the inside and outside of the building to assess other needs-landscaping, painting, etc. Crystal suggested we should consider bringing in 6th-graders to help with projects, for community service hours. Samantha will try to come up with a list of suitable projects to pass along to the school.

5) Next Trustees Meeting: We will schedule meetings for the first Wednesday evening of each month, starting Tuesday May 2nd at 7 PM. We will not hold a meeting during July (the first Wednesday is July 4th) unless there is a special need for discussion.

 

6) Adjournment was at 8:32 PM.

Respectfully submitted,

Charlotte Williams

Secretary/Treasurer